Customer not paying? We recover your money – with a sense of proportion.
Legal enforcement of unpaid invoices – from the first letter through the court dunning procedure and lawsuit to enforcement. Efficient processes, with sensitivity for delicate customer relationships.
- Free initial review of your claim
- Principal claim in full for you
- Response within one working day
KODEX Legal · legal experience since 1992 · Villa Quistorp, Potsdam · for businesses in Berlin, Brandenburg and across Germany
Have your claim reviewed.
Two short steps. The quickest way is with the invoice – we will clarify everything else. We review your enquiry entirely without obligation and free of charge. All further steps, including any costs that may arise, are discussed with you in advance.
Free of charge · response within one working day
- Legal professional privilege: Your details and documents are subject to lawyers’ professional secrecy (Section 43a(2) of the German Federal Lawyers’ Act, BRAO).
- Encrypted transmission of your data (TLS).
- Only for your claim: We use your details solely to review your claim and do not pass them on for advertising purposes.
- Upload optional: You can also enquire without documents first. If no mandate results, we delete your enquiry after 12 months at the latest.
Details in our privacy policy.
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What happens next
- You send us the invoice and key details. Two short steps, no registration.
- We get back to you within one working day with our assessment – free of charge and without obligation.
- You decide whether and how we proceed. We agree the approach and any possible costs with you in advance.
Helpful documents
- Invoice
- Reminder or payment request, if any
- Order, contract or quotation
- Delivery note or proof of performance
- Correspondence about your customer’s objections
Something missing? No problem – we will ask for what we need.
We only escalate in agreement with you. Your customer relationship remains your decision.
CLAIM CALCULATOR
What is your unpaid invoice worth today?
Enter the amount and due date – the calculator shows default interest, the lump-sum fee, court fees for the payment order and the day on which the claim becomes time-barred.
Your invoice
Your claim as of –
–
–
- Principal claimOutstanding invoice amount–
- Default interest––
- Late payment lump sumSection 288(5) BGB · credited against later costs of legal action–
Timeline until limitation
We enforce this for you – principal claim in full.
Initial review free of charge, response within one working day.
How the calculator works
- For claims between businesses: default interest at 9 percentage points above the base rate (Section 288(2) BGB), calculated to the day on a 365-day basis, using the base rate applicable in each half-year. Currently: –, i.e. – p.a.
- Default without a reminder 30 days after the due date and receipt of the invoice (Section 286(3) BGB); with an earlier reminder from its receipt.
- Limitation: generally three years, starting at the end of the year in which the claim arose (Sections 195, 199 BGB). Suspension, restart and different limitation periods are not taken into account.
- Court fees: half fee under Section 34 GKG based on the principal claim, at least €38. In addition, there are lawyers’ fees under the RVG, which the debtor also bears if successful.
- Non-binding calculation, not legal advice. Whether and to what extent claims exist is something we review in each individual case.
THE DIFFERENCE
Enforcing claims. Keeping customer relationships in view.
Unpaid claims are not just a legal matter. Often there is a long-standing and commercially important customer relationship behind them.
That is why KODEX Collect does not rely on maximum escalation, but on the right escalation.
We review every claim legally and commercially and tailor the approach, tone and next steps to the specific situation. This allows claims to be pursued consistently without placing unnecessary strain on valuable business relationships.
Lawyer-led debt collection from a single source: Unlike a collection agency, we also represent your claim in court proceedings – without changing service provider and without loss of information.
A clear process. From the unpaid invoice to enforcement.
DIGITAL AND PERSONAL
Technically efficient. Personally available.
Standardised processes make receivables management efficient. Personal contacts make it good. KODEX Collect combines both.
Digital intake processes and clearly defined processing steps reduce coordination effort and ensure that new claims are taken on quickly and in a structured way.
At the same time, receivables management remains legal advice. That is why with us you reach not just a portal or a ticket system, but people who know your case and make decisions together with you.
What technology handles – and what people decide
Supported by technology
Handled digitally
- Capturing your claim and documents via the form
- Calculating interest and flat-rate charges (claim calculator)
- Clearly defined processing steps, so nothing gets stuck
With sound judgement
Decided by people – with you
- Initial review by the firm: claim, limitation, objections, economic plausibility
- On request, you see the first letter to your customer in advance
- Any escalation only in agreement with you – you decide on court steps
With long-standing customers, tone matters. You stay in control.
OFFER
One service. Three ways to use it.
Collect One
Individual claims
For individual unpaid claims.
You want to have a specific B2B claim enforced professionally without setting up your own internal process.
Collect Business
Ongoing receivables management
For claims that arise regularly.
We take over your receivables management as an ongoing service – with defined processes and recurring procedures.
Collect Portfolio
Claim portfolios
For larger portfolios and backlogs.
We process portfolios in a structured way according to jointly agreed rules and a processing logic tailored to the volume.
COSTS
Transparent costs. Clearly defined.
If successful, the debtor reimburses our statutory fees as damages for default. We tell you the court and legal costs before every court step – you decide on every proceeding.
Your claim in full.
For individual claims, the principal claim remains entirely yours – without deductions.
Costs borne by the debtor.
If successful, the debtor reimburses our statutory fees and the court costs.
A calculable risk.
If out-of-court collection ends without success, we charge only €59 net.
Transparency before every step.
We disclose court costs and lawyers’ fees in advance. You decide on every court step.
KODEX Collect One
Individual claims from €500
| PROCEDURAL STAGE | IF THE DEBTOR PAYS | IF UNSUCCESSFUL |
|---|---|---|
| CHECKInitial review of the claim | Free of charge | Free of charge – even if we do not take on the mandate |
| DEMANDOut-of-court collection | Our statutory fees are reimbursed by the debtor | Flat fee of €59 net if the procedure ends at this stage. If it continues, the flat fee does not apply. |
| ENFORCECourt dunning procedure | The debtor bears the costs of the proceedings | Court and lawyers’ fees under the GKG and RVG – always with a cost overview and your prior approval |
| ENFORCELawsuit after objection | The losing party bears the costs of the proceedings | Court and lawyers’ fees under the GKG and RVG – always with a cost overview and your prior approval |
| EXECUTEEnforcement | The necessary costs of enforcement are borne by the debtor (Section 788 ZPO) | Bailiff, court and lawyers’ fees under the GvKostG, GKG and RVG – always with a cost overview and your prior approval |
| MONITORTitle monitoring | Any further enforcement costs must be reimbursed by the debtor | No costs |
KODEX Collect Business
from €149 per month
Dedicated contact and monthly reporting. No flat fee even if out-of-court collection is unsuccessful. Court fees are invoiced separately.
KODEX Collect Portfolio
Individual offer
After reviewing your portfolio – tailored to the volume, age and status of the claims.
The flat fee is net plus VAT and is paid by the client. Reimbursement by the debtor requires default. The details are set out in your fee agreement.
Court fees in the dunning procedure
0.5 fee under No. 1100 KV GKG · as of 1 June 2025. The enforcement order is free of court fees. If the debtor is ordered to pay, the court costs are imposed on the debtor.
Why KODEX Collect?
Lawyer-led
Legal assessment from the outset – and a seamless transition to enforcement in court.
Specialised in B2B
We focus on claims between businesses.
Clear processes
A transparent processing path from receipt to enforcement.
Customer relationship in view
Escalation with a sense of proportion instead of automatism.
Personal contacts
Technology supports our work – it does not replace personal conversation.
Scalable
From a single claim to ongoing receivables management to entire portfolios.
FAQ
Frequently asked questions
For unpaid claims of businesses against other businesses – from a single invoice to larger portfolios of claims.
For individual claims from €500, the principal claim remains entirely yours; if successful, the debtor reimburses our statutory fees. If out-of-court collection ends without success and the procedure is not continued, we charge a flat fee of €59 net.
If the debtor is ordered to pay, the debtor bears the court costs. In the court dunning procedure, statutory lawyers’ fees under the RVG also arise, which the debtor must likewise reimburse if successful. We tell you the exact amount before every court step.
No. We determine the approach based on the legal and commercial situation. The aim is the appropriate level of escalation – not the maximum.
Depending on the case, in particular the invoice, contract or order, proof of performance and the relevant correspondence.
After receiving your enquiry, we get back to you within one working day with an initial assessment.
Payments are made to our lawyer’s client trust account. We forward incoming amounts to you without delay.
Before every step we check the insolvency notices. If insolvency proceedings have been opened, we file your claim in the insolvency table and represent you towards the insolvency administrator.
Both may collect claims out of court and pursue the court dunning procedure. If the claim is disputed and a lawsuit is necessary, a collection agency additionally needs a lawyer – with us, everything stays in one hand. In addition, as a law firm we review objections, limitation and legal enforceability right from the start.
Unpaid claims should not be left lying around.
Send us the key details of your claim. We will check whether and how KODEX Collect can take over enforcement.
Prefer to talk? +49 331 9680 9320
Do you regularly have unpaid claims or a larger portfolio?